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Using Third-Party Insurance for Rentals on ShareGrid

How to Verify and Use Personal or Production Insurance for Equipment Rentals

Dave avatar
Written by Dave
Updated this week

ShareGrid allows you to use your own third-party insurance or a policy from another party (such as a production company) to cover your rentals, as long as certain requirements are met. This guide walks you through the eligibility process, uploading your policy, and completing the verification.

Eligibility Checklist

Before submitting your insurance policy, confirm the following:

  • Your policy must include off-premises coverage for "rented equipment from others."

  • Policies such as homeowners’, renters’, or general liability are not accepted.

  • If you're unsure, contact your insurance provider for clarification.

Verification Process for Personal Insurance

  1. Log in to ShareGrid and upload your policy. For a step-by-step guide, visit: How to Verify Your Third-Party Insurance on ShareGrid.
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  2. ShareGrid will email your insurance provider to confirm:

  • Off-Premises Rented Equipment Coverage limit

  • Policy effective dates. Use the email address of your insurance agent or provider when uploading the policy details for verification.

Timeline: Verification typically proceeds as quickly as we receive confirmation from the insurance company, which may take 1–2 business days but is often completed within a shorter timeframe. Once approved, you will receive a confirmation email.

Using Someone Else’s Insurance (e.g., Production Company)

In most cases, you can use a third-party policy; however, in addition to the insurance company's verification of coverage, written approval from the policyholder is also required.

Steps:

  1. Sign in to ShareGrid

  2. Go to Settings > Insurance > Third Party

  3. Click Setup Third Party Insurance

  4. Fill in the required policy information and indicate that it belongs to another entity by entering the policy owner's (the insured) name and email address when prompted.

What Happens Next:

Once the insurance company verifies coverage, we will email the policy owner for written authorization.

  • The policyholder must approve your use of their insurance

  • ShareGrid will verify:

  • Dates of Authorized Use

  • Once approved, you will get a confirmation email.

After Verification

  • You can now use your verified insurance for rentals on ShareGrid

  • Be sure your policy stays active and covers all rented items for the full rental period

Need Help?

Have questions or need assistance during verification? Contact ShareGrid Support for personalized help.

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